Requirements

• experience in a similiar position,
• understanding of ES and HR policies and processes,​
• proficiency with Employee Services (ES) systems​,
• proficiency in English and Dutch (C1),
• service-oriented mindset, ​
• demonstrated ability to partner with business units and collaborate with different teams​,
• strong interpersonal skills with the ability to communicate clearly and effectively,
• knowledge of French-nice to have,
• capable of managing multiple tasks simultaneously while maintaining high accuracy and attention to detail.

Responsibilities

• responsible for physical document management and the preparation of non-standard ad-hoc documents, tracking and storing linked to the hiring and exit of employees, as well as any contractual changes made throughout their employment,
• new hire contract, contract conversion or extension,
• notification letters/contract amendments for salary increases, promotions, work location changes, reassignments, leaves, terminations, no shows and any other job or personal data changes,
• benefits management, eg.assigning employees to benefit schemes per their eligibility,
• collect required signatures,
• ensure proper storage,
• manage and review leaves requests and supporting documentation, Misconduct and Discipline,
• monitor scheduling,
• manage overtime/undertime and supporting documentation for time and attendance record,
• consolidate time records input for payroll,
• ensure data is updated in HR and payroll systems as needed,
• participate in projects to analyze and improve processes, implementation of new or upgrade of existing tools, review of ways of working,
• participate in audits, providing necessary evidence and answer process related questions.

We offer

• competitive employment terms based on an employment contract with an international, prestigious company,
• work in a professional environment with a well-developed feedback culture,
• flexible work model in a hybrid system (2 days a week working from the office in Warsaw),
• workation - the ability to combine work with leisure - for 30 days a year, you can work from virtually any location in Europe,
• access to a benefits platform offering discounts on company products and vouchers for cultural and sports events,
• subsidy for Luxmed / Medicover - after all, we prioritize health,
• subsidy for a Multisport card,
• life insurance and Employee Capital Plans (PPK).